A clusterf&%k of email

by oneafrikan on September 14, 2015

I’m working on figuring out an email solution which is sustainable across all my “identities” and which copes with the history & volume I have coming in.

I had a solution in place, which worked well, but have decided that segmenting things further is better, so that when needs be I can focus more -> the previous solution was all about processing email as fast as possible, with a focus mainly on comms.  Now the focus is different…

So far I’ve covered / done:
– extensive use of Gmail labels to catalog email
– use of labels for workflow systems -> settled on one I like
– Import / Export from Google using Takeout
– using Postbox for moving email around accounts (Yup, paid the £10 for the privilege)
– using Mac Mail for the same as Postbox. (Tip: don’t use Mac Mail for much)
– multiple Inbox layout in Gmail to make it easier to see what the crap is going on amongst it all
– moving 8GB .mbox email files around

The objective is:
1. Inbox 0
2. Focus of attention
3. Sustainable archiving for the next 10 years
4. Speed
5. Symbiosis with Omnifocus

I’m getting there – will document for myself & anyone else when done.


I have the last 6 months daily unsubscribed to probably 5 newsletters etc. Really have made a cumulative difference on total volumes for my personal inbox at least.

by martin121 on September 25, 2015 at 12:13 am. Reply #

I’ve split it up by creating new email addresses, and then just being happy for them to sit there until I’m ready.
Gradually working to place where personal email is only email from family & friends; everything else is managed according to time, focus & attention.
The quest continues!

by oneafrikan on September 29, 2015 at 1:26 am. Reply #

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